EMAIL CONSENT FORM
The Rural Municipality of Orkney No. 244 offers ratepayers the opportunity to receive specific municipal notices as attachments in an e-mail rather than by regular mail.
Transmitting information by e-mail has a number of risks that ratepayers should be aware of. These include, but are not limited to, the following:
• E-mail can be circulated, forwarded, and stored in numerous paper and electronic files.
• E-mail can be immediately broadcast worldwide and be received by many intended and unintended recipients.
• E-mail senders can easily misaddress an email.
• E-mail is easier to falsify than handwritten or signed documents.
• Backup copies of e-mail may exist even after the sender or the recipient has deleted their copy.
• E-mail can be intercepted, altered, forwarded, or used without authorization or detection.
• E-mail can be used to introduce viruses into computer systems.
• E-mail can be used as evidence in court.
The Rural Municipality of Orkney No. 244 will use reasonable means to protect the security and confidentiality of e-mail information sent and received. However, because of the risks outlined above, the municipality cannot guarantee the security and confidentiality of email communication, and will not be liable for improper disclosure of confidential information. For this reason, the customer must consent to the use of e-mail for delivery of municipal notices.
Consent to the use of e-mail for the delivery of municipal notices includes agreement with the following:
1. Failure to receive an e-mailed municipal notice does not release me from my responsibility to pay any charges specified on the notice, or any penalties which may be incurred by late payment.
2. I will inform the Rural Municipality of Orkney No. 244 of any change in my e-mail address as soon as possible, to prevent the misdirection of notices and reduce the risk of my not receiving a notice.
3. I may withdraw from e-mail delivery at any time. To do so I will inform the Rural Municipality of Orkney No. 244 in writing, and all future notices which were previously e-mailed to me will be sent by regular mail.
4. One method of communication will be assigned for each customer number established in the R.M. system. Should there be more than one name per customer number, the individual signing this form accepts responsibility to ensure approval/communication with other customers.
CUSTOMER ACKNOWLEDGEMENT AND CONSENT (Please print clearly)
