1. Delegations

1.1 The administrator, who shall consult with the reeve, may refuse to accept a request to speak to Council if Council has, within the six (6) months immediately preceding the request, already heard from the person and dealt with the same or substantially the same matter.

1.2 If a request to speak to Council is refused pursuant to subsection 26.3, a copy of the request and reply, shall be forwarded to members by the administrator.

1.3 Delegations speaking before council shall address their remarks to the stated business:

a) Delegations will be limited to speaking only once; and

b) Rebuttal or cross debate with other delegations shall not be permitted.

1.4 A maximum of ten (10) minutes shall be allotted for each delegation to present his or her position of support or opposition.

1.5 Where there are numerous delegates taking the same position on a matter, they are encouraged to select a spokesperson to present their views: (a) Delegations are encouraged not to repeat information presented by an earlier delegation.

(b) The Reeve shall at the conclusion of ten (10) minutes, inform the delegation that the time limit is up.

(c) If a majority of Council Members agree the time can be extended an additional five (5) minutes.

(d) Delegations will not be permitted to assume any unused time allocated to another delegation.

1.6 Upon the completion of a presentation to council by a delegation, any discourse between members and the delegation shall be limited to members asking questions for clarification and obtaining additional, relevant information only:

(a) Members shall not enter into debate with the delegation respecting the presentation; and

(b) Once a motion has been moved no further representation or questions of the delegation shall be permitted.

2. Procedure

2.1 All requests to be a delegation at an R.M. of Orkney No. 244 Council Meeting must complete and submit a “Delegation Request Form” to the Administrator by hand delivery, mail, fax or e-mail.

2.2 A delegation request form must be completed and signed by the person, association, etc. requesting the delegation.

2.3 In order for the delegation to appear before Council at the next regular meeting; the form must be received by the Administrator in accordance with the Council Procedures Bylaw.

2.4 The administrator will contact the person, association, etc. who has requested the delegation to set up a time for them to attend the council meeting.

3. Confidentiality

3.1 Confidentiality cannot be assured should the delegation be in regards to or result in court proceedings.